FDC-GOVERNMENT OPERATIONS CONSULTANT III -70023510- CENTRAL OFFICE

Job Description

Job Ttitle: FDC-GOVERNMENT OPERATIONS CONSULTANT III -70023510- CENTRAL OFFICE

Company: State of Florida


Description: Requisition No: 836293Agency: Department of CorrectionsWorking Title: FDC-GOVERNMENT OPERATIONS CONSULTANT III -70023510- CENTRAL OFFICEPay Plan: Career ServicePosition Number: 70023510Salary: $49,584.67 – $71,593.86 annuallyPosting Closing Date: 11/15/2024Total Compensation Estimator***OPEN COMPETITIVE ADVERTISEMENT***GOVERNMENT OPERATIONS CONSULTANT III – 70023510This advertisement is for a Career Service located at Central Office, Tallahassee FL in the Information Technology department.Salary Range: $49,584.86 – $71,593.86SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.SPECIFIC DUTIES & RESPONSIBILITIES:

• Assists the OIT Deputy Chief Information Office (DCIO) in ensuring that OIT services are delivered with a high degree of customer service and satisfaction. This is a position of special trust and incumbent in this position will assist the DCIO by performing duties with the Office of Information Technology (OIT) relative to personnel, purchasing, policy, operations and budget matters. The incumbent in this position is fluent with working with MyFloridaMarketPlace.
• Works closely and effectively with the DCIO to keep him/her well informed of upcoming commitments and responsibilities and follow up appropriately. Electronically manage the DCIO’s calendar, coordinate meetings, scheduling of conference rooms and/or MS Teams meetings, analyze telephone inquiries as appropriate and formulate appropriate responses; provide independent responses in writing to correspondence received by the DCIO involving minor administrative inquiries; review and when appropriate respond to emails and correspondence in the Director’s absence, and tracking correspondence to ensure deadlines are met.
• Maintains a list of issues taking place in the environment and keeps the DCIO and/or the Bureau Chief of Business Solutions (BC) updated. Presents documents to DCIO requiring review(s)/signature(s) and follows up to ensure successful completion. Maintains a suspense file of pending items and follows up accordingly and timely.
• Assists the DCIO by following-up and reporting the completion of action items, tasks, or projects that are under the responsibility of the DCIO/OIT. Handles these duties and responsibilities expeditiously, and proactively to successful completion. Recommends improvements to processes. On occasion these duties and responsibilities may occur before or after standard business hours.
• Assists in drafting and/or submission of statutorily or other required reports/communication from the OIT to the legislature and/or executives within the Agency. The reports and/or other forms of communication are to be drafted in various formats utilizing Microsoft products, such as, Word, PowerPoint, etc., and handles assignments expeditiously and proactively to successful completion.
• Assists DCIO and BC with travel, including request, actual arrangements, reimbursements and STMS.
• Communicates key items from program areas that may need to be sent to all OIT employees. This may involve communications such has emergency management activities and other key communications.
• Coordinates the ordering of office supplies and OIT items with the OIT-Buyer. Assists in following up with purchases via the MyFloridaMarketPlace as requested.

• Creates and maintains operational guides, office procedures, measures, and related documentation to ensure job responsibilities and goals are met. Assists the DCIO and/or BC with workflow management tasks relating to OIT administrative programs such as procurement, contract management and information technology audits.
• May be requested to participates in regular meetings with DCIO and/or BC to take appropriate meeting minutes. Responsible for drafting and providing the meeting minutes to appropriate entities for review/comment and maintain in an appropriate file. Retrieve files as requested, expeditiously.
• Assist with general calls for OIT assistance and route requests to appropriate bureaus as needed.
• Maintains and coordinates with OIT Administrative staff on daily assignments. Maintains a good working relationship with OIT Administrative staff.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of the methods of data collection and analysis.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to collect, evaluate and analyze data to develop alternative recommendations.
• Advanced understanding of information technology operations and support
• Ability to determine work priorities and ensure proper completion of work assignments.
• Knowledge of information technology system procurement, development, implementation, and operational maintenance principles.
• Ability to establish and maintain effective working relationships with others.
• Ability to formulate policies and procedures.
• Ability to process information logically.
• Ability to communicate effectively.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.
• Ability to identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Knowledge of the principles and practices of fiscal management.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Knowledge of office procedures and practices.
• Requires medium level proficiency in Microsoft Excel for data analytics, conditional formatting, and mathematical calculations using formulas, data tables, and pivot tables.

REQUIRED QUALIFICATIONS:

• One (1) year experience with HR related functions such as posting job advertisements, creating, and managing position descriptions, separation process.
• Two (2) years’ experience working with My Florida Market Place/Ariba on Demand
• Two (2) years’ experience with office management duties such as purchasing, processing invoices and managing office budgets
• Two (2) years’ experience as a lead worker or management experience.
• Three (3) years’ experience with Microsoft office products including, Word, Excel, PowerPoint, Microsoft based email and calendaring or equivalent.

PREFERRED QUALIFICATIONS:

• Preference given to management experience.
• Preference given to overall work experience.
• Preference given to college degree or other higher education.
• Preference given for Teams and SharePoint experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

Salary: $49584.86 – 71593.86 per year

Location: Tallahassee, FL

Date: Sat, 09 Nov 2024 23:17:09 GMT


Read More…