Acquisitions Assistant 2 – Law Library

Job Description

Job Ttitle: Acquisitions Assistant 2 – Law Library

Company: Yale University


Description: Essential Duties1. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases. 2. May prepare books for sale or assist with disposition of materials. 3. Prepares order forms for authorized library materials. 4. Composes and types correspondence and acknowledgements. 5. Communicates by phone and in writing with vendors and publishers to resolve problems. 6. May assign vendors and dealers. Identifies duplicates of material and prepares description of differences. 7. Instructs, revises the work and provides work direction to staff. 8. May assist in the coordination and distribution of work. 9. Performs additional clerical functions incidental to library activities.Required Education and ExperienceFour years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate’s degree; or an equivalent combination of experience and education.Duration TypeRegularWork WeekStandard (M-F equal number of hours per day)Drug ScreenNoHealth ScreeningNoBackground Check RequirementsAll candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.Searchable Job FamilyLibraryExternal Gateway Posting Date23-Dec-2024Total # of hours to be worked:37.5Position Focus:Under the supervision of the Acquisitions Supervisor, the Acquisitions Assistant II performs a wide range of tasks associated with the ordering, receipt, and management of materials in all formats, including, but not limited to, receiving, online access confirmation, claiming, vendor communications, gift processing, shelf preparation, catalog updating and maintenance and the binding and simple preservation of print materials.Receives and ingests monographs received from library approvals, slip orders, firm orders, rush orders, and gifts, including processing shelf-ready items into the library service platform (LSP). Reviews incoming shipments for accuracy and completeness and resolve problems with shipments, including communicating with vendors by telephone, email, and written correspondence. Searches Yale library catalog, Library of Congress resource file, OCLC, and other sources for matching cataloging copy with complete or incomplete information from publications in any format in hand. Creates purchase orders for approval and other incoming material through single-item and batch processes. Performs scanning and digitization tasks for invoices, including Hyland OnBase scanning and data entry. Prepare items for transfer to the Library Storage Facility. Performs additional related duties, including materials management (i.e., sorting and distribution of mail, charging and routing of materials, unpacking, shelving, etc.) and various tasks as needed and as assigned by the Manager. Prepares expense reports for PCard purchases made with third party vendors for library collection materials. Resolves spine and barcode label problems. Retrieves material from the stacks as necessary. Searches stacks or in-process/backlog inventory for existing title set-ups for volumes not found in the LSP. Prepares, and dispatches physical material to the commercial bindery when necessary. Works with vendors to coordinate pickup and delivery of materials to the library. Processes physical material for in-house preservation using boxing or other enclosures. Moves heavy book trucks and carts; assists with maintaining cart inventory procedures. Maintains in-house files for materials sent to the commercial binder and departmental statistics. May contribute to the development of workflow and procedure documentation. Fiscal year-end vacation restrictions apply.Preferred Education, Experience and Skills:Knowledge and experience using integrated library systems (e.g. Sierra, Voyager, Alma or other bibliographic control system) for technical services operations. Familiarity with library acquisitions and/or cataloging practices and procedures. Proven experience searching and editing bibliographic records in MORRIS, ORBIS, OCLC, or other library management systems, and/or bibliographic databases.Posting DisclaimerThe intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.Compensation GradeLabor Grade CBargaining UnitL34 – Local 34 (Yale Union Group)Supervisory OrganizationLaw School – Law Library AcquisitionsTime TypeFull timeRequired Skill/Ability 1:Ability to work independently and productively to exercise initiative and judgment in resolving and referring problems, to organize varied tasks, to set priorities and to adapt to change.Required Skill/Ability 2:Proficiency with office software (e.g. word processing, spreadsheets and e-mail) and Internet searching and online systems. Demonstrated ability using online collaboration tools (e.g. SharePoint, OneDrive, Teams, and others).Required Skill/Ability 3:Good interpersonal skills. Demonstrated oral and written communication skills. Proven ability to work effectively and efficiently in a team setting and to establish sound working relationships with other units and departments.Required Skill/Ability 4:Reliable attendance and punctuality, accuracy, and attention to detail, consistency, and dependability in performing work assignments and following detailed procedures, and diligent performance.NoteYale University is a tobacco-free campusWage RangesClick to see our Wage RangesWork ModelOn-siteHealth RequirementsCertain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Salary:

Location: Yale, MI

Date: Wed, 25 Dec 2024 04:17:06 GMT


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