Executive/Personal Assistant to support top Partner at global law firm’s Washington, D.C. office

Job Description

Job Ttitle: Executive/Personal Assistant to support top Partner at global law firm’s Washington, D.C. office

Company: BCL Search


Description: RESPONSIBILITIES

• Manage busy professional and personal calendar for very busy Partner who leads the firm in business and revenue and chairs a large practice group
• Coordinate all travel planning for business and personal trips
• Monitor closely partner’s email for meetings to schedule and events to calendar
• Review, edit, and finalize law firm bills to submit to clients
• Regular follow up with clients concerning outstanding bills
• Prepare and finalize engagement letters for clients
• Run conflict checks of potential new clients
• Review and edit presentations to prospective clients
• Ensure timely submission of expenses for reimbursement of business trips.
• Ensure Partner is always prepped for meetings
• Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed
• Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner

Ensure timely tracking of attorney time and timely recording in law firm time system.

• Build credibility, establish rapport and maintain communication with all clients and internal employees
• Help with light event planning – firmwide and personal
• Ensure continued legal education is reported and logged with various bars and professional organizations
• Assist with coordinating Partner’s speaking engagements, business development, and various civic and philanthropic activities
• Assist with ad hoc projects as needed
• Run errands as needed

REQUIREMENTS

• 10+ years of Executive/ Personal Assistant experience supporting a senior level executive
• Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
• Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment
• Outstanding written and oral communication skills
• Proficient in Microsoft Office
• Extremely discreet
• Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards.

HOURS
9:00am- 8:00 pm with ability to be on call regularly after hours and on weekends.SALARY:
$175-200K base + bonus eligibility#IND1

Salary: $175000 – 200000 per year

Location: Washington DC

Date: Wed, 25 Dec 2024 00:06:09 GMT


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